The Deluxe Planning Package

Consult & Support

  • Complimentary initial consultation with bride and groom

  • Unlimited phone call, text and email availability

  • Unlimited consulting and guidance concerning etiquette

  • 20 in-person meetings (with hourly charge once exceeded)

  • Vendor updates and consultation about products and services offered

  • Day-of coordination

Budget Structure & Management

  • Personalized budget

  • Budget Management

  • Guest list management

Vendor Scheduling, Liaising & Management

  • Support with selecting and booking an officiant

  • Locating and booking the best vendors who suit your personal wedding style and budget

  • Scheduling initial vendor interviews and future meetings

  • Accompanying the couple to vendor interviews; venue/location tours; catering and cake tastings; bridal party attire shopping and bridal fittings while offering honest support and useful feedback to determine a final selection

  • Reviewing and screening vendors’ contracts side-by-side both the vendor and couple

  • Facilitating communication between our couples and vendors throughout the planning process

  • Following up with vendors on a regular basis to ensure service and product quality

  • Preparing and sending vendor itineraries

  • Distributing all final vendor payments and gratuities

Creative Design, Decor & Direction

  • Color coordination

  • Thematic development and implementation

  • Direction with designing, ordering and arranging save-the-date cards, invitations, service programs, menu cards, direction cards and all other print material

  • Coordination of all pre-wedding events such as the engagement party; bridal shower; bachelorette party and rehearsal dinner (includes complete decor set-up and teardown)

  • Design and assembly of children’s table (for reception - if applicable)

  • Brainstorming and assembly of guest favors

  • Creation of floor plans, seating chart arrangements and name plates

  • Coordination and creative direction with decor set-up and arrangement

Guest Tracking/Accommodations & Management

  • Addressing and mailing out invitations

  • RSVP management; including guest meal tracking

  • Ensuring that all necessary vendors receive the final number of guests attending each service

  • Coordination of hotel accommodations for out-of-town guests

  • Coordination of hotel accommodation for the couple on the wedding night (if applicable)

  • Assembly and setup of welcome baskets in the hotel room for out-of-town guests

  • Amenity basket assembly and set-up in restrooms (if applicable and desired)

  • Addressing and sending thank-you cards on the couple’s behalf (Card message/s must first be approved by the couple.)

Bride & Groom Direct Assistance - Engagement & Wedding Announcements

  • Engagement announcement in the local newspaper and/or sending out announcements (if desired)

  • Gift registry ideas and assistance

  • Assistance with purchasing gifts for the bridal party

  • Assistance with purchasing gifts for parents of bride and groom

  • Individual support with purchasing gifts for each other (involving bride and groom)

  • Assistance with reviewing legal paperwork (e.g., marriage license and name change documents)

  • Wedding-day announcement in the newspaper (if desired)

Rehearsal & Dinner

  • Rehearsal and rehearsal dinner coordination (includes complete decor set-up and teardown - if applicable)

  • Attending and overseeing the rehearsal (up to 3 hours)

  • Reviewing timing and processional order, ceremony positions and recessional music

  • Collecting and transporting ceremony and reception decorative items and accessories

  • Answering questions and giving helpful reminders of roles and positions

Finalizing Wedding-Day Details

  • Timeline development and implementation (ALL adjustments must be approved by the couple.)

  • Scheduling and overseeing final fittings for all members of the bridal party

  • Coordinating hair, spa and makeup appointments for the couple and bridal party

  • Ensuring that all bridal attire is at its designated location

  • Coordinating transportation for the couple and bridal party

Wedding-Day Tasks

  • Greeting, escorting and assisting all vendors

  • Coordinating the pre-ceremony photo session

  • Distributing programs and maps to guests upon their arrival to the ceremony

  • Ensuring that all guests are seated in a timely manner before the ceremony begins.

  • Managing all pre-ceremony, ceremony and reception tasks

  • Distributing flowers to the wedding party

  • Complete ceremony and reception decor set-up and teardown

  • Up to 12-hours of on-site coverage

  • Gathering the collection of gifts received and keeping them secure until the couple returns from their honeymoon (if applicable)

  • Venue walk-through with staff (if applicable)